How To: Reporting in Shufflrr

Shufflrr’s analytics provide the metrics into the file and slide usage, as well as all Shufflrr activity, so you not only have real-time knowledge and feedback as to what content is resonating in the field, but you also have a basis for how to update which content going forward.

To access reporting, you click on the Reports button on the main Shufflrr toolbar, as shown highlighted in Figure 1, below.

Shufflr Reporting Enabled
Figure 1: Click Reports to access Shufflrr’s comprehensive reporting engine

If your Reports button is grayed out as shown in Figure 2, below, then you do not have permissions to the reporting engine.  Ask your SystemAdmin to grant you access to Reports.

Shufflr Reporting Disabled
Figure 2: Reporting may be disabled for some users

When you access Reports, you typically see a secondary toolbar, with the Dashboard tab active. This default Reports interface provides many modules and options, and these, in turn, allow you to further dive into detailed reports. For more information on any of these deep-dive reports, click on the links shown later for the individual modules and options.

Note: If no links are available now, then please look up after a while, as we continuously update this documentation. You can also directly reach out to us with your questions and feedback.

Reporting Main Screen
Figure 3: The Reporting main interface

Tip: To get back to the main Shufflrr menu, as shown in Figures 1 and 2 earlier, click the Hamburger (Tribar) icon, shown on the top-right in Figure 3, above.

Let us now explore the individual reporting modules and options, as marked in Figure 3:

A. Toolbar
B. QuickView
C. and D. Snapshot
E. Most Presentations Created
F. Most Slides Used
G. Most Popular Slides
H. Most Downloaded Files

A. Toolbar

While the main Reporting screen is itself chock-a-block, full of options, you can access simpler options without having to drill down further by clicking on other tabs in the secondary Reports toolbar:

  1. File
  2. Slide
  3. User
  4. Activity
  5. Likes
  6. Comments
  7. Shares.

We will explore the reporting information within these other tabs within pages linked from within the information provided below. To get to the main Reports screen again from any of these tabs, you can click on the Dashboard tab in the same toolbar.

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B. QuickView

The QuickView area shows a graph of information that you may want to quickly look at if you are in a hurry, or even if you want to get an idea of the larger picture about how users are accessing, sharing, and downloading files.

You can change the time duration for visualizing the graph data, and if there has not been much activity in the last day or week, you may see an almost flat graph, unlike what’s shown in Figure 4, below.

File Area in Shufflrr Reporting
Figure 4: The QuickView area

To see more data, you can alter two dimensions:

  1. Time
  2. Information

To alter Time, you can click on the Change button to bring up a drop-down list that lets you alter the time duration for the data visualized in the graph, as shown in Figure 5, below. You can choose from preset time durations, or choose the Custom option to select a custom time range.

File Area 02 Time Dropdown
Figure 5: Time drop-down in the QuickView area

To alter the Information you request, you click on the Total Files drop-down to bring up a list that lets you choose a different data definition, as shown in Figure 6, below.

File Area 03 File Dropdown
Figure 6: Information type drop-down list in the Files area

More documentation on the options within the Files area can be found in our How To: Understanding the QuickView Area page.

For now, we changed the Time duration to a custom value, and changed the Information value to Total Shares, and ended up with a graph (see Figure 7)  that’s so different from the one you saw in Figure 4.

File Area 04
Figure 7: A different graph in the QuickView area

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C. and D. Snapshot

The black Snapshot area is something you will look at if you want to ascertain the overall performance of your Shufflrr account. This area simply gives you a quick recap of these details (see Figure 8):

  • Total Active Users are the number of users who have access to your Shufflrr account. This number includes all users, at all access levels.
  • File Size is the amount of space your uploaded content is using.
  • Daily Visitors is the number of users, who have logged in today.

Snapshot 01
Figure 8: Snapshot

None of these options can be clicked, and that’s also true for the green Snapshot area shown in Figure 9, below.

Snapshot 02
Figure 9: Snapshot, with monthly data comparison

As you can see, the data within this Snapshot area is compared to similar data 30 days ago. You can also see of the values have increased or decreased numerically over the last 30 days.

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E. Most Presentations Created

This table area lists the top five users who have created the largest number of presentations, as shown in Figure 10, below.

Most Presentations Created
Figure 10: Most Presentations Created

You can use the columns within this table:

  • Name: Click on the user’s name to see their profile page. To get back to the main Reports dashboard again, you can click the Back button in your browser.
  • Email: Click on the user’s email address to create a new email to the user, in your default email application.
  • Created: Click on the number, which represents the number of presentations that a user has created, to open the File tab listing all the files created by this particular user. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.

You can also click on the green Show All button on the top-right of this area to bring up the User tab of the Report interface. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab.

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F. Most Slides Used

This table area sorts your users in descending order, based on the number of slides used (accessed). Additionally, it also provides information on how many slides have been repetitively used (see Figure 11).

Most Slides Used
Figure 11: Most Slides Used

The table shown has four columns that provide access to valuable information, and these values can be clicked to access deeper content:

  • Name: Click on the user’s name to see their profile page. To get back to the main Reports dashboard again, you can click the Back button in your browser.
  • Email: Click on the user’s email address to create a new email to the user, in your default email application.
  • Slides Used: Click on the number of slides, which represents the number of slides that the user has accessed. The resulting action summons the Slide tab listing all the slides used by this particular user. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.
  • Repeat Slides Used: Click on the number to open the Slide tab listing all the slides accessed by this particular user that have a Presentation Count of more than 1. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.

You can also click on the green Show All button on the top-right of this area to bring up the default view of the User tab of the Report interface. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.

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G. Most Popular Slides

This table area shows the most-accessed slides in the Shufflrr account. You see the top five slides in this table, similar to the two slides shown in Figure 12, below.

Most Popular Slides
Figure 12: Most Popular Slides

You can click the green Show All button to open the Slide tab, which we shall visit in a future tutorial. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.

Options within the Most Slides Used table are explained below:

  • Slide Image or Slide Title: Click on the slide thumbnail or the slide title to open the presentation containing the slide in the Presentations area. Note that this step will take you out of the Reports area (see Figure 13). To get back to the main Reports dashboard again, you can click the Reports button in the main toolbar.Slide Properties
    Figure 13: Slide Properties
  • File Name: Click on this value to open the File tab within the Reports area, providing meta-data and access information for the file. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.
  • # of Times Used: Shows the number of presentations that use this slide. Click on this value to open the File tab of the Reports area, providing details about all presentations that use this slide. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.

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H. Most Downloaded Files

This final table area on the main Reports page shows the top-five downloaded files within your organization’s Shufflrr account, and lets you know which presentation decks are more popular than the others (see Figure 14).

Most Downloaded Files
Figure 14: Most Downloaded Files

The columns within this table provide so much information:

  • File Name: Opens the entire presentation deck in the Presentations area, as shown in Figure 15. Note that this view is similar to PowerPoint’s Slide Sorter view. Also, this step will take you out of the Reports area  To get back to the main Reports dashboard again, you can click the Back button in your browser.Slide Sorter-Like View
    Figure 15: Slide Sorter-Like View in Shufflrr
  • Size: Shows the size of the file.
  • # of Downloads: Indicates the number of times that the file has been downloaded. Clicking on the number value launches the Activity tab with more details. Shows the size of the file. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab in the Reports toolbar.

Clicking the green Show All button brings up the File, showing all your files, sorted by Download Count. To get back to the main Reports dashboard again, you can click the Back button in your browser, or click the Dashboard tab.

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