It’s happening right now as you read this. Sharepoint is dropping support for its widely criticized Slide Library feature. With waning usership and a host of systemic storage issues the product will finally ride off into the sunset.
Beginning with SharePoint 2013 the feature was no longer included due to design limitations in working with SharePoint’s other new or updated features. With the feature all but retired, further support quickly followed suit.
Sharepoint Slide Library is like a bad ex. Good riddance! Once you are over it, you will realize that there is a much better and brighter future ahead, especially when it comes to presentation management.
Here’s how to transition off of SharePoint Slide library and bring your presentation management practice into 2016.
- Managing content, and removing slides. This might sound like a no-brainer – Get the content off of Sharepoint, duh! But Sharepoint treats slides as individual entities. PowerPoint is saved locally as a deck, a series of slides, a story about your business. Group the slides into modules on various topics. I recommend trying to keep these decks to a maximum of 50 slides because no one wants to read through, sit through or even scroll through a 300 slide deck.
- Organize your presentations by business discipline. While there is no one size-fits- all approach as every business is different. See below list of categories, as a starting point to grouping your presentation content.
- General Company Info: About, History, Executive Team, Bios, Locations, etc
- Case Studies
- Research & Development
- For more tips on how to organize your presentation content, see: https://www.shufflrr.com/2015/06/the-monster-master-presentation-good-or-bad/
- Consider your company’s presentation management strategy. Transitioning off of your Sharepoint slide library is a good time to take stock, and consider not only the actual content, but how your company uses presentations. For example, Sales teams need immediate access to branded, compliant content combined with flexibility when creating new decks, while R&D might just need access to review older decks. In this day and age, presentation management is not just about individual slides. Rather it incorporates how all file formats– Video, PDF, Word, Excel, Images and of course PowerPoint files and PowerPoint slides — are stored, shared, presented, updated and tracked.
- Set your priorities. Based on your recon in the previous steps, you will now have an understanding of your company’s presentation management needs, so you can set priorities when searching for a new solution. Some features to consider are:
- Ease of use – It should be intuitive enough so users can learn it on their own, though you will probably provide some training. Any system that is takes a minimum ½ day of training or more, is too complicated, and will impede adoption. You don’t want to pay for a solution that no one uses
- Integration with your CMS and/or CRM – Stand alone solutions are one more user name and password to remember. One other place to go looking for content. Choose a solution that will work within your current framework
- Reporting – In this age of big data and analytics, you should know who is using what files, slides, how and when
- Slide updating and versioning – Ability to replace outdated slides, with the new version
- Support for all file formats – Not just PowerPoint, but all MS Office, Images, PDF, Videos and other files that you use every day to conduct business
Presentation Management has come a long way since Sharepoint’s Slide Library. If you’re ready to learn more let us know!