How To Reporting: Slide Tab
We’ve explored some Tabs of the Reports interface within Shufflrr, such as the Dashboard and the File tabs. In this post, we will look at the Slide tab. The Slide tab provides information on which slides were created and used by a given user.
To access the Slide tab, follow these steps:
- Log into your Shufflrr account.
- Select the Reports option in the top navigation bar. This will launch the Dashboard tab of the Reports area.
- Click the Slide tab to activate it.
When you first see the Slide tab, you won’t see any information in the Slide Report area, similar to what you can see in Figure 1, below. That’s because you haven’t made any choices within the three drop-down filters provided above the Slide Report area.
Figure 1: The Slide tab within Reports
Let’s now make some choices so that the Slide Report area is populated. To do so, follow these steps:
- First, choose a date range. By default, Shufflrr chooses the last seven days for you, but you can easily change the date range by clicking the Change button. You’ll find many date options, as already discussed in our QuickView Area tutorial.
- Next, you need to make choices within the three drop-down filters. Note that you can make choices in any one or all of these filters. This flexibility to configure your own reports helps make Shufflrr a powerful platform in your presentation management strategy. We explore these filters in the next section.
- Once you make choices within the Filters, click the green Apply button to view results in the Slide Report table. We will look at all Apply options after we explore Filters, later in this post.
Filters in the Slide Tab
These three filters are found within the Slide Tab:
Created By: You can select this leftmost drop-down list and will see nothing at all until you start typing the name of the author who has created presentations. If you are not too sure about the name, start typing and it will start to auto-populate. If you are not sure, type in a vowel character such as a, e, i, o, or u to begin. Then just scroll down the populated list or go on typing more characters, and you will be able to find the exact author you are looking for, as shown in Figure 2, below.
Figure 2: Filter using Created By
User: The User filter works in exactly the same way as the Created by filter. While the Created by filter returns results for the user who created or uploaded the digital asset, the User filter displays anyone who accessed the digital asset. Again, the User filter shows nothing when you access it. You will have to start typing in a name to bring up results. Of course, if you know whom exactly you are looking for, then you don’t need to worry about partial names and can locate the User name you require, as shown in Figure 3, below.
Figure 3: Filter by User
File / slide: This option lets you navigate within Shufflrr’s folder structure, to locate a file. Make sure you select the appropriate date range, because the selected file within the folder structure (see Figure 4) will only show up in the Slide Report area (see Figure 5) if the file was created or uploaded during the date range chosen.
Figure 4: Filter by Folder in File or Slide
Figure 5: Slide Report
Look carefully at the Slide Report shown in Figure 5 because this report is the result of making choices in three Filter drop-down lists. To help you get focused results, you may want to know about some guidelines that will help you use them effectively:
- You can combine all three filters to narrow down the results in the Slide Report area. This is great if your initial results are too many, and you want to get more focused results.
- You can clear filters by clicking on the x sign towards the right side of the drop-down lists, as shown highlighted in red within Figure 6, below.
Figure 6: Clear Filter
Once you choose a date range, and select filters, click the green Apply button towards the right side of the filter drop-down list to view the results in the Slide Report area. But did you know that there are more options available to download and view these results? To see these options, click on the downward pointing arrow next to the Apply button, and you will see a small flyout list with options to download results in CSV, XML, and JSON formats, as shown in Figure 7, below.
Figure 7: Download as CSV, XML, and JSON
The Slide Report area provides detailed reports of each creator and user, and the files they worked with.
You get to see the following details in the results table:
- Thumbnail: A slide thumbnail
- Title: Title of the slide. You can click on the title to open the relevant slide. You can press your browser’s back button to go back to the Slide Report. Note that if any slide has no title, this area will be shown blank.
- Slide Number: This is the Shufflrr slide number, and again, clicking on the Slide Number will open the relevant slide. You can press your browser’s back button to go back to the Slide Report.
- File Name: Name of the file, along with the file extension–to which this particular slide belongs. Clicking on the file name will bring up the File Report, which we explored in our File Tab in Reports post.
- Folder: Folder location of the file. Clicking on the Folder name will bring up the File Report, which we explored in our File Tab in Reports post.
- Created By: Creator or uploader of the file. Clicking on the name of the creator will bring up the User Report.
- Created Date: Date created or uploaded.
- View Count: Number of times the slide was viewed.
- Like Count: Number of times the slide was liked.
- Comment Count: Number of times the slide was commented about.
- Presentation Count: Number of presentations in which this slide has been used.
Additionally, each detail specified above functions as a header in the results table. You can click on any header to use that field to sort the results within the table.